Wedding Planner: 5 Ways to Keep Your Special Day Organized

1 Comment(s) | Posted | by Norm Kotoch, Jr. |

wedding planner“I do.” 

Each year, these famous words are said by an average of 2.4 million couples in the U.S. alone. While weddings may seem like all fun, glitz and glam—there’s a lot of work that goes on behind the scenes. Wedding planning can be an overwhelming task, where a lot of preparation goes into creating the “fairy tale day.” 

This post shares a few suggestions for brides and grooms-to-be to help plan their dream wedding with less stress! 

1. Know Your Timeline 

First things first, have you picked a date? This is one of the first tasks almost every couple needs to tackle because it will impact every other aspect of your big day. Give yourself enough time to plan as certain dates are competitive, venue availabilities vary, and finding your wedding dress may take longer than expected. 

Once you have the big day set, work backwards to lay out your full event timeline. Creating a big-picture timeline checklist is a strategy to ensure you get the important stuff taken care of first. Items include having venues picked 12+ months before, registering for gifts 8-10 months before, and planning your honeymoon 6-8 months before. 

As you plot out the essentials, here are a few additional resources to help: 

  • Wedding planning timeline – This timeline will offer you tips on what should be completed before your wedding, starting 12-16 months before. It also gives helpful reminders of what to do on your wedding day and after the honeymoon.
  • Diagrams to help plan your wedding – These 36 different diagrams will offer you everything you need to plan your wedding. From the day you get engaged, to writing thank you notes after the wedding.
  • Wedding timeline/checklist – This wedding template is the perfect tool to store all of your wedding information. It includes a timeline checklist, a beauty worksheet, bridal party contact list and 57 more pages of wedding essentials. 

2. Determine Your Budget

Don’t be afraid to delve in your dreams! When you begin to plan your wedding, don’t worry about money. Plan without restraint, and then reign in the ideas to realistic dollar signs. 

Once a budget is established, however, be strict! Eliminate things that don’t fit or could be better budgeted to make the most important aspects of your dream wedding a reality.

Consider breaking down your budget according to the following percentages:

  • Reception: 40.0%
  • Honeymoon: 14.5%
  • Photography and videography: 10.5%
  • Wedding attire: 7.0%
  • Engagement rings and wedding bands: 6.0%
  • Flowers: 5.0%
  • Music: 5.0%
  • Invitations: 2.0%
  • Miscellaneous: 10.0%

3. Have an Organization System (and Buy a Binder!)

As you start checking items off your to-do list and gathering wedding supplies, have a set organization system. For example, keep a calendar with important dates and deadlines to help keep you on task. 

Additionally, any bride will tell you the best way to keep all of your thoughts organized is to create a wedding binder. Inside, put dividers, clear zip-up pouches, pocket folders and tabs. Then, begin organizing!

Here are a few examples of divider categories:

  • Attire details.
  • Budget reminders and a running tally of money spent.
  • Contact information for all vendors.
  • Invitation lists.
  • Music preferences.
  • Invitation lists.
  • Registry information.
  • Tentative schedule for the day of the wedding.

4. Surround Yourself With People Who Can Help 

If you surround yourself with the right people, you will be less stressed and more organized on the big day. Your bridesmaids should be supportive and helpful throughout the whole process—and can take some of the stress and burden off of your plate! Loop them in and have them help you plan. 

Also be sure to invest in vendors that you can trust, such as a photographer who is experienced enough to know how to handle any type of weather situation. In short, hire people to be a part of your day who will relieve the stress and help make it special. 

5. Consider Self-Storage For Wedding Day Essentials 

Some wedding essentials might be best stored off-site and securely tucked away in climate-controlled self-storage until the big day! 

Safely away in self-storage, you’ll know exactly where to go to grab these items when the time comes to set up for the main event:

  • Bridal and bridesmaids dresses
  • Ceremony and reception decorations.
  • Tables and chairs.
  • Tablecloths and non-perishable food supplies.
  • Wedding favors.

Above all else remember this: Preparing for your special day will have a lot of ups and downs, but the more organized and advanced your planning, the smoother your wedding day will be.

 What other ways do you stay organized to prepare for your wedding day? Share with us in the comment section below.

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  1. Aditi's avatar
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    Great Work

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